4 Best Web-Based Church Management Tools

Church management software helps religious institutions with a variety of operational tasks. It stays working beyond the Sunday or Friday evening services in order to keep your mosque, temple, synagogue, church or other religious building running smoothly.

Running a religious institution is not a one-person job. There are administrative teams, board members, childcare employees, teachers, volunteers and more who have a hand in day-to-day operations.

Utilizing a web-based solution can allow you to pass out logins to approved individuals in order to centralize operations. This means administrators have access to their files, teachers have access to their materials and volunteers have access to schedules, all depending on the tool’s various features. The following are the most-reviewed web-based church management tools on G2 Crowd that reviewers have used to get the job done.

Although “church management” is the popular way to reference this type of software in the SaaS community, it’s important to note that these tools can benefit communities of any religious affiliation. The data in this list as of Nov. 2, 2017.


4 Most Reviewed Web-Based Church Management Tools

1. Flocknote

Flocknote has a rating of 4.6 out of 5 stars on its profile with a total of 32 G2 Crowd real-user reviews. The product is a congregation communication tool, offering text messaging and email capabilities. This is helpful for sending reminders or updates to schedule changes.

“Flocknote is SO easy to use – it’s just about foolproof,” wrote Tim G. in his Flocknote review. “Truly, anyone can use this and not get lost. Yet at the same time, it’s full-featured AND affordable, a combination that is rare. I evaluated 20-25 different texting tools for churches before purchase, and none of them provided the rare combination of ease of use, multiple administrators, affordable pricing, and a large feature set. It’s quickly becoming one of my most-used communication tools!”

Reviewers have cited this tool helping them better communicate with younger members of a congregation. Some also like how subscribers are able to add comments to notes. This makes communication a two-way street as opposed to a public service announcement.

Features: Contact import, unlimited messaging, text-to-join, analytics reporting, unlimited groups, email newsletters, direct replies, security controls, customization, message archive, scheduled messaging, data export, text messaging, Spanish translation, embed to site, member photos, RSS feeds, duplicate and edit notes, group privacy, free content, automated phone calls

Pricing: $25/month for 101-200 members, $35/month for 201-400 members, $45/month for 401-600 members

Integrations: Facebook, Twitter, contact databases


2. Church Community Builder

Church Community Builder’s profile displays a rating of 4.1 out of 5 stars with 28 reviews. It claims to help you understand, expand and maintain your congregation through efficient management strategies. It’s member-focused and helps make leaders aware of what’s going on in their religious families’ personal lives.

“Very robust software, really was a step up for us,” wrote Kimberly A. on her Church Community Builder review. “Powerful tool that offers so many more features than we had with our previous on-site server-based software. Really geared well not only for managing church data from a STAFF perspective, but also really gives powerful tools to lay leaders to connect with their group members. Also gives attenders much more control over their own data – allows all staff/leadership to have access to a much more up-to-date store of information.”

The tool gives staff access to data remotely. It also puts front-facing and administrative features in the same tool. It is utilized by single-building religious institutions, as well as congregations with multiple locations.

Features: Unlimited member profiles, child check-in, customizable forms, small group profiles, volunteer scheduling, online giving and donor management, follow-up processes, event management, dashboard metrics and reporting

Pricing: $90/month for ~100 weekly attendees, $100/month for ~250 weekly attendees, $160/month for ~500 weekly attendees, pricing available upon request for 575 weekly attendees or more

Integrations: Church Community Builder has integrations for accounting, background checks, communication, church staffing and more. View a complete list here.


3. Breeze

Breeze’s profile displays a 4.3 out of 5 stars rating with nine reviews. The product markets itself to small and mid-sized congregations, offering one price for all features.

“I love the ability to filter members by a large assortment of criteria,” wrote Jared B. in his Breeze review. “It’s very useful when trying to get accurate picture of the status of the congregation. I like that it’s easy to import giving from third party giving platforms like Paypal. The ability to track member giving over time is also a very helpful aspect, and the reporting is detailed and useful. There are so many ways to filter the data to give different snapshots.”

One reviewer says Breeze helps ensure no members fall through the cracks, helping them reach out to everyone. Another user recommends buyers create their own email templates within the tool and save them for future use. One user believes customizations are limited and would like to see more.

Features: Contact look-up, group conversations, contribution tracking and reports, child check-in and event reports, data transfer support, track giving, store data, data security, text messaging, follow-ups, access restrictions, print name tags, online giving, text giving, contribution reports, year end giving statements, volunteer management, event management, event registration, member access, printable directories, form creation and more

Pricing: $50/month for all features

Integrations: Quickbooks Online, fundraising tools, MailChimp, Planning Center Online, can program your own integrations


4. The City

The City’s profile displays a rating of 3.1 out of 5 stars with a total of eight reviews. It markets itself as an online community where your congregation can gather to share in in connections. It hopes to gather members digitally, as they’re often doing already on various other social media platforms.

“The City is a convenient platform that connects the church members with church leaders,” wrote Shaina J. in her The City review. “It’s a great all in one place to have information be mass sent to church members for updates and general information that is perfect if you missed an announcement at church. One of the cool pieces of info. that a church sent was the setlist for their worship times. I also really enjoyed that it consistently sent emails every week with ease.”

Users like the community board and are using The City to better engage members. It has been beneficial to communities to connect their small groups as well as nonprofit communications. Multiple users have noted the site could use a redesign or update, but not so drastically that they were unable to make use of it.

Features: Administrative capabilities, online and mobile giving, connection to newcomers, event management, family check-in, remote communication, organized processes, volunteer management, groups, one-on-one messaging, mobile platform, need distribution

Pricing: One-time setup fee and additional monthly fees based on congregation size and needs. View specifics here.

Integrations: Integrations not openly available.


Web-based church management tools can become the backbone by which you build a healthy congregation. They can provide a digital community for members and visitors to share their lives outside of scheduled religious activity. Choose a good solution, integrate it fully and let the tool do the rest.

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