How to Prevent a Data-Loss Catastrophe

Imagine this scenario: your company thrives on data. It’s what your customers purchase and gives reason for your product, mobile app and website.

In May, you hire a handful of recent grads for various internships. You create accounts for them to access company email, project management tools, payroll and the database. One day, the intern needs to access the database for a customer request. They have a little experience searching through or updating information, but they don’t really know what they’re doing.

All of a sudden, whoops, everything’s gone!? The intern assumes it’s a local error that won’t have much effect. But all of a sudden, the site goes down and everyone is panicking. The intern overrode the database and everything is gone.

Maybe you have backup tools to restore data to a few days or months ago, but weeks or years of work and progress are lost and gone forever. Sure, you can fire the intern, but that won’t get your data back. The more important lesson here is, what could you have done to prevent this devastating loss?

The answer: adopt a cloud identity and access management software solution!

Instead of HR teams tediously setting up dozens of accounts for countless programs as new hires come around, cloud IAM tools can simplify and expedite the process exponentially.

They are given a scalable, centralized user database to add, update and monitor activity for all employees. Many even come with single sign-on solutions to integrate a general user account with many business applications through one web-portal.

User Provisioning

The day a new employee begins, HR professionals can simply pick out job-specific templates and have new accounts with designated privileges for specific applications in a matter of minutes.

You can limit the access low-level and new employees have to sensitive databases, contacts and information. They will have only the ability to access tools which you have granted.


Monitoring employee access and preventing unauthorized activity will be much easier as well. Many cloud IAM products provide tools for tracking and archiving user activity. So if a database was somehow accessed by an unauthorized user, administrators receive an alert.

If data disappears or changes, administrators can visit the activity archive and view which accounts accessed applications, when they did it and what they changed.


Cloud IAM solutions also provide a much needed layer of security around sensitive personal information. It is one of the best ways to create a firewall to protect social security, tax, medical and payment information.

Despite preconceived notions about risks and cloud products, many cloud IAM solutions pride themselves on securing your information. Along with monitoring capabilities, many offer features ,such as multi-factor authentication, biometric identification and context-based controls, to ensure only permitted personnel receive access to media.

Individual products like user provisioning/governance software, SSO/federation software and password management exist, but cloud IAM tools provide all-encompassing solutions to secure data and simplify user management. To learn more about these tools, visit our Cloud Identity and Access Management software category.