The 5 Easiest Payroll Solutions for Small Business

The 5 Easiest Payroll Solutions for Small Businesses

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You don’t need me to tell you that as a small-business owner, every essential task that keeps your business thriving is distributed across a small (and sometimes overburdened) staff. Not only do many small businesses often not have HR or accounting departments, but the task of payroll is placed on the shoulders of an individual charged with many HR and accounting duties. Payroll software help small businesses perform and track payroll efficiently and accurately by streamlining all necessary processes.

The benefits of payroll software for small businesses are numerous. Small-business owners can remove any concerns they may feel about keeping their staff well-payed. Your employees will regain precious time to focus on the things that make your business unique, and your business will avoid the costly disruption of a government audit or IRS penalty.

The most basic way to maintain morale and productivity is to ensure that you pay your employees accurately and on time. Many payroll solutions are built specifically with small businesses and startups in mind. They can provide small businesses with the assurance that they are following regulations properly and paying their employees accurately and on time.


If you’re thinking about paying someone else to pay your people, check out this list of the easiest payroll solutions for small businesses. These are the products that scored the highest in ease of use in the small-business segment among G2 Crowd users as of Nov. 20, 2017.

  1. Justworks
  2. Patriot Payroll
  3. Paycom
  4. Wagepoint
  5. APS Payroll Solutions

Top-rated payroll solutions

Justworks Payroll Solutions

Product Name: Justworks
G2 Crowd Star Rating: 4.8 out of 5 stars
Ease of Use: 99 percent

Overview:

Justworks provides small businesses payroll, benefits administration, compliance support, HR software, onboarding and an employee dashboard. In addition to payroll solutions, Justworks provides small businesses the benefits of a professional employer organization (PEO) to help access quality health insurance at affordable rates.

Integrations:

Integrates with Xero, Quickbooks and Quickbooks Online to easily sync all payments.

Features:
  • Customer services 24 hours a day, 7 days a week
  • 401(k) tracking
  • Automatic, direct-deposit payroll
  • Pay vendors and contractors
  • Reimburse employees, distribute bonuses, pay hourly employees
  • W-2 preparation
  • Download payroll reports
  • Multi-state
  • Training available
What users say:

“We are a small business with team members all over the US and Justworks handles this situation very well for us,” according to a Justworks review by Thomas M. “Also, the price is very competitive when compared to other vendors. The online platform is very easy to use from an administrator and employee point of view. They have been rolling out new features and announce them periodically. They are very technology-driven and embrace new feature requests from their customers. All-in-all we’re very happy with them!”

Pricing:
  • $39-79 per employee, per month, billed annually for basic payroll that covers payments payroll, compliance, HR management tools and reports
  • $59-79 per employee, per month, billed annually for plus payroll that covers basic plus access to affordable, high-quality benefits
  • Justworks fee includes all payroll and any individual payments including contractor and vendor payments
  • Free setup and a flat monthly or annual fee per employee
  • Free trial available

Patriot Payroll Solutions

Product Name: Patriot Payroll
G2 Crowd Star Rating: 4.9 out of 5 stars
Ease of Use: 97 percent

Overview:

Patriot Payroll is a payroll and accounting software designed for small businesses. They offer two payroll plans covering payroll needs from free setup and support to tax filings. Additional add-ons are available for employees’ time and attendance and HR software to track employment history and records. This payroll solution also offers two accounting software plans that cover everything from unlimited 1099 reports to tracking bank deposits and withdrawals.

Integrations:

Small-business owners can process payroll through Patriot and report payroll expenses directly to their QuickBooks Online account.

Features:
  • Free direct deposit
  • Free payroll setup and support
  • Free employee portal, where employees can access their pay stubs online
  • Pricing per employee, regardless of pay frequency
  • No-hassle cancellation. Cancel at any time for any reason
  • An A+ Rating from the Better Business Bureau
What users say:

“I have a small business with two employees,” reads a Patriot Payroll review by Matthew B. “I was with the two major names in the payroll world for the past 5 years, after hearing about Patriot I decided it was time to save money. My monthly payroll expense decreased substantially, meaning more money in MY pocket. Although I do experience processing payroll I decided to have Patriot pay my taxes. For the price I’m paying now it’s well worth it. The system is easy to use and the customer service is top-notch. I called a few times during set up and they walked me through my problems.”

Pricing:
  • $10 per month (plus $2.35 per additional employee) for basic payroll that covers free setup and support, print checks or direct deposit, printable W-2s, no tax tables to download and an employee portal
  • $25 per month (plus $4.35 per additional employee) for full-service payroll includes basic payroll plus file W-2s and W-3s, deposit and file federal, state and local payroll taxes — guaranteed on time
  • Payroll add-ons include: $5 per month time and attendance and $4 per month HR software
  • $7 per month for 1099 software includes free support, unlimited payments to vendors, create and print unlimited 1099s and 1096s and vendor and 1099 reports
  • $12.50 per month for accounting software includes 1099 software features and track expenses, income and money, create invoices, record payments, track unpaid invoices and track bank deposits and withdrawals
  • Free 30-day trial available
  • Free demo available

Paycom Payroll Solutions

Product Name: Paycom
G2 Crowd Star Rating: 4.1 out of 5 stars
Ease of Use: 96 percent

Overview:

Paycom is a cloud-based human capital management (HCM) software providing payroll, talent aquisition, time and labor management, talent management and HR management solutions.

Integrations:

Integrates with Wisetail LMS and Aladtec, an online employee scheduling and workforce management solution.

Features:
  • General ledger (GL) assistance
  • Check issuing coverage
  • Expense management
  • Online payroll processing
  • Payroll tax management
  • Payroll analytics
  • Digital receipt management
What users say:

According to a Paycom review by Amy S., “All the information employee’s need are at their fingertips. You can time in and out, request leave, look at paystubs, approve your time cards, etc. All of which are self explanatory and easy to use. Instead of having many avenues and different people to contact, all the information is right there and available for HR and employees to look at.”

Pricing:
  • Please contact Paycom for detailed pricing information
  • Demo available

Wagepoint Payroll Solutions

Product Name: Wagepoint
G2 Crowd Star Rating: 4.8 out of 5 stars
Ease of Use: 96 percent

Overview:

Wagepoint provides payroll calculations, direct deposit, taxes and additional income to keep small businesses compliant with federal, state and local payroll regulations.

Integrations:

Integrates with accounting and time-tracking software such as QuickBooks Online, Xero, LessAccounting, T-Sheets, SwipeClock and Deputy

Features:
  • Payroll calculations
  • Federal, state and local taxes
  • Direct deposit
  • Contractor payments
  • W-2/1099/W-3 Reports
  • Wage detail reports
  • New hire reporting
  • Additional incomes
  • Partnered with Ubiquity, a retirement and savings company, to offer two 401(k) plans for small businesses
  • Partnered with E-Comp to offer pay-as-you-go workers’ compensation plans
What users say:

“The best part about Wagepoint is the speed of contact,” reads a Wagepoint review by Ross F. “Whenever I’ve had a question, I can submit it via email (instead of wasting time calling into a call center), and I get a response in an incredibly timely manner. And more than that, the person that sent me the original response is the person you can continue to deal with for any back-and-forth — you don’t get shuttled around from person to person responding from a generic catch-all email inbox! Switch — you’ll be glad you did, especially if you’re running a small business and wearing a lot of hats.”

Pricing:
  • Wagepoint begins at a $20 base fee + $2 per employee per bi-weekly or semi-monthly payroll
  • For example, 10 employees would cost $40 per pay and 40 employees would cost $100 per pay

APS Payroll Solutions

Product Name: APS Payroll Solution
G2 Crowd Star Rating: 4.7 out of 5 stars
Ease of Use: 95 percent

Overview:

APS Payroll Solution ensures that payroll is accurate, helps small businesses remain tax compliant, offers real-time payroll data and analytics and helps employees and managers access pertinent payroll information and tax forms.

Integrations:

Integrates with Sage Intacct to provide joint customers a seamless connection among their core financial management system, HR and payroll applications.

Features:
  • Payroll console
  • State and federal tax filing
  • New hire reporting
  • Unemployment payments and filings
  • Employee demographic reports
  • Employee self-service desktop and mobile access
  • Help center
  • Payroll and time-off tracking and custom reporting
  • W-2 reprints through APS OnLine
  • Check signing and sealing
  • 401k tab
  • Industry-specific solutions including education, financial services, healthcare, hospitality, manufacturing and machinery, nonprofits, oil and gas, religious organizations, restaurants, technology services and wholesale, distribution and supply
What users say:

According to an APS Payroll Solution review by Lisa B., “I have worked with APS for payroll processing for over 5 years. I have worked with multiple payroll providers over the years, but I have found the cost and service found with APS is far greater than the rest. I have formed a great partnership with APS Solutions, and they have become my go-to provider for all my clients’ payroll needs. Their customer support team is always responsive, and I have confidence in knowing they have multiple go-to people depending on my specific needs. Their platform is easily navigable, and I find it to be the easiest to use. Overall, I couldn’t be more pleased with this service.”

Pricing:
  • Payroll solutions or payroll and attendance solutions available
  • Please contact APS Payroll Solutions for detailed pricing information

Other Small-Business Payroll Options

But these aren’t the only products to consider when looking for payroll solutions for small businesses! Here are the rest of the products, with at least 10 verified reviews that users agree have the highest ease of use:

Product Name: ADP Workforce Now
G2 Crowd Star Rating: 4.1 out of 5 stars
Ease of Use: 88 percent

Product Name: SurePayroll
G2 Crowd Star Rating: 4.4 out of 5 stars
Ease of Use: 92 percent

Product Name: QuickBooks Desktop Pro
G2 Crowd Star Rating: 4.2 out of 5 stars
Ease of Use: 85 percent

Product Name: ADP Run
G2 Crowd Star Rating: 4.5 out of 5 stars
Ease of Use: 92 percent

Product Name: Fuse Workforce Management
G2 Crowd Star Rating: 4.8 out of 5 stars
Ease of Use: 92 percent

Product Name: QuickBooks Online
G2 Crowd Star Rating: 3.3 out of 5 stars
Ease of Use: 69 percent

Product Name: Paychex Flex
G2 Crowd Star Rating: 2.9 out of 5 stars
Ease of Use: 73 percent

Product Name: Gusto
G2 Crowd Star Rating: 3.9 out of 5 stars
Ease of Use: 89 percent

Product Name: QuickBooks Desktop Enterprise
G2 Crowd Star Rating: 4.2 out of 5 stars
Ease of Use: 81 percent

Product Name: Paylocity
G2 Crowd Star Rating: 3.5 out of 5 stars
Ease of Use: 79 percent

Product Name: Intuit Payroll
G2 Crowd Star Rating: 3.8 out of 5 stars
Ease of Use: 82 percent


These payroll products are only a small slice of the many small-business payroll software options reviewed on G2 Crowd. For additional help in choosing the right small business solution, check out the payroll software category where you can compare products, learn about the benefits and compare all the available features.

Interested in other payroll solutions?

Payroll outsourcing with a qualified PEO can save your management and HR teams time. Learn more here.